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Right to Information

A statement of the categories of documents that are held by it or under its control

MANUAL - 6

(Section 4(1)(b)(vi))

A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT FOR UNDER ITS CONTROL

ADMINISTRATIVE RECORDS
S. No. Nature of Record Details of information available Unit / Section where available Retention period
1 Assumption of charge, Reports regarding Charge taken/assumed reports by officers/officials Concerned offices One year
2 Attachment of salaries of members of Public Works Department Details of attachment of salaries of PWD staff/officials Concerned offices One year after reduced amounts are paid
3 Attachment of bills of contractors Details of attachment of bills of contractors at courts Concerned divisions One year after reduced amounts are paid
4 Attendance Registers Attendance records of non-gazetted staff Concerned offices One year
5 Casual leave, correspondence regarding CL record of staff/offices Concerned offices One year
6 Cheque, Indent for Books Details of indent placed for check book Concerned divisions One year
7 Cheque, Correspondence regarding dishonoring of Details of dishonored cheques Concerned divisions One year
8 Contracts, Reports of sanctioned by Divisional Officers List/details of jobs accepted by EE Concerned divisions One year
9 Miscellaneous Returns, Register of Details of various returns to be submitted Concerned divisions One year
10 Nil returns Details of NIL returns to be submitted Concerned divisions One year
11 Office Furniture/ Tents, sanction Purchase of Details regarding purchase of office furniture Concerned HEO One year
12 Peon Books Details of letters delivered by peons Concerned HEO One year
13 Printing and other contingent charges correspondence Details of orders for printing forms etc. Concerned HEO One year
14 Receipts for Telegrams & Registered/Insured letters Receipts for telegrams and registered/insured letters Concerned HEO One year
15 Tour Programs Details of tour programs of PWD officers Concerned officers One year
16 Accounts Book of Dusters, file baskets etc. Details of stationery received and consumed Concerned officers Two years
17 Furniture – Correspondence regarding supply of Details of orders or supply of furniture Concerned officers Two years